§ 1 Scope of application

These General Terms and Conditions govern the contractual relationship between the participant in seminars and conferences (hereinafter referred to as “Event”) and the Battery LabFactory Braunschweig (hereinafter referred to as “BLB”), an institution of the Niedersächsisches Forschungszentrum Fahrzeugtechnik (NFF) at the Technische Universität Braunschweig, Langer Kamp 19, 38106 Braunschweig. Participant management is carried out by the Zentralstelle für Weiterbildung (ZfW) of the Technische Universität Braunschweig. Deviating, conflicting or supplementary general terms and conditions of the participant shall not form part of the contract, even if known, unless their validity is expressly agreed in writing.

§ 2 Registration & Conclusion of Contract

You can register to the Event by sending the registration form via our website (www.battery-production-conference.de). A registration only becomes legally binding upon written confirmation by ZfW. BLB shall decide whether to accept the registration of participants. If a registration cannot be considered, you will be informed immediately. A right to participation can not be claimed. However, speakers and poster authors are entitled to participation after registration at the reduced participation fee. Insofar as individual modules and total bookings are possible for the respective event, you submit a binding contractual offer to book the individual module or the entire event consisting of all individual modules with your registration, depending on your choice.

§ 3 Duration of contract

The contract begins with receipt of our confirmation of registration and ends with the execution of the last day of the event.

§ 4 Cancellation

A cancellation of the registration is possible

Cancellation of the registration is possible until 31.08.2019 free of charge. Thereafter a handling fee of 30,00 € will be charged for cancellation until 04.10.2018. In the event of cancellation after this deadline or in the event of non-attendance at the event, you are obliged to pay the full event fee. If you are unable to attend, BLB will accept a substitute participant at no additional cost. In principle, the participant is entitled to prove that the cancellation of the event has not caused any damage at all or that it is significantly lower than the cancellation fee retained by BLB. Withdrawal and termination require written notification by post, e-mail or fax to the above address of ZfW.

Withdrawal/termination by BLB

BLB may cancel the event for important reasons, in particular due to a lack of cost-covering number of participants, the short-term unavailability of speakers or force majeure. The participant will be informed of this and any event fees already paid will be refunded in full. Further claims are excluded subject to § 9.

§ 5 Services

The total price to be paid depends on the services selected at registration. The participation fee is per person and the date of the event specified in the registration. Parts of the supporting programme are also subject to statutory value-added tax. The share will be explicitly stated on the invoice. The participation fee includes conference documents (as handout or electronic), lunch and dinner as well as snacks during breaks. Participation in an event cannot be divided between several persons. BLB reserves the right to replace announced speakers with others and to make necessary changes to the event programme while preserving the overall character of the event. If it is not possible to hold the event due to force majeure, the prevention of a speaker, disruptions at the venue or too few participants, the participants will be informed immediately. Cancellation due to insufficient number of participants shall be made no later than 2 weeks prior to the event. In these cases, the event fee will be refunded in full. A claim for reimbursement of travel and accommodation costs as well as loss of working hours is excluded, unless such costs are incurred due to gross negligence or wilful intent on the part of BLB. BLB shall do everything reasonably possible to remedy or limit any disruptions that may occur.

§ 6 Due date and payment

The participation fee must be paid upon receipt of the invoice and within the period specified by BLB in the invoice. Payment agreements deviating from these may only be agreed individually and in writing. Payment shall be made either by invoice or credit card at the participants option. BLB reserves the right to exclude certain payment methods in individual cases. Payment by sending cash or cheques is not possible; BLB accepts no liability in the event of loss. The participant may only set off claims that have been legally established or acknowledged in writing by BLB.

§ 7 Copyright / data protection

BLB protects your personal data. The contractual partner acknowledges that the organiser stores personal data relating to the contractual partner with the aid of automatic data processing and, if necessary, passes this on to third parties for the purpose of contract execution. If the processing of personal data is necessary and there is no legal or contractual basis for such processing, BLB will generally obtain the consent of the contractual partner. The processing of personal data, for example the name, address, e-mail address or telephone number of a person concerned, shall always be carried out in accordance with the Basic Data Protection Regulation, the data protection declaration published on the website and in accordance with the data protection provisions applicable to BLB. If the person concerned wishes to exercise his/her right to revoke his/her consent, he/she can contact the management of Battery LabFactory Braunschweig, Langer Kamp 19, 38106 Braunschweig, Germany, at any time. The criterion for the duration of the storage of personal data is the respective legal retention period or the duration of the business relationship. After expiration of the period or termination of the business relationship, the corresponding data will be routinely deleted if they are no longer required for contract fulfillment or contract initiation.

§ 8 Liability

BLB’s liability shall be excluded for any claims for damages and reimbursement of expenses on the part of the participant, irrespective of the legal grounds. This exclusion of liability shall, however, not apply in the case of: cases of intent or gross negligence; culpable injury to life, limb or health; breach of essential contractual obligations (“cardinal obligations”). However, in the event of breach of cardinal obligations, BLB’s liability shall be limited to compensation for foreseeable damage typical of the contract, unless BLB has acted with intent or gross negligence and is not liable under the Product Liability Act for injury to life, limb or health. To the extent that liability is excluded or limited in accordance with the above information, the same shall apply to the personal liability of all legal representatives, employees and agents of BLB. The events shall be carefully prepared and carried out by qualified instructors. BLB accepts no liability for the actuality, correctness and completeness of the conference documents and the organisation of the event.

§ 9 Applicable law, place of jurisdiction & place of performance

German law applies. To the extent permitted by law, the place of performance and jurisdiction shall be Braunschweig, Germany.

§ 10 Final provisions

We draw your attention to the fact that in connection with the holding of events we, our agents or representatives of the press may take photographs which may also show individual participants of the event. These photos may be taken without the participant being entitled to remuneration for reporting and advertising further BLB events and may be published and disseminated in our print and online media as well as in print and online media of third parties, in particular in the daily press, on websites and in social media. If you do not agree with the production, publication and distribution of photos on which you can be recognised, please inform our event manager on site before the start of the event. Additional agreements, amendments and supplements to the contract including these General Terms and Conditions must be made in writing. Should individual provisions of the contract including these Terms and Conditions be or become invalid, or should loopholes arise, this shall not affect the validity of the remaining provisions.